CONSTITUTION of Action Group for a Safer Shenley

1. NAME
The name of the Group shall be Action Group for a Safer Shenley

2. AIMS/OBJECTS
The object of the Group shall be to work actively toward the reduction of vehicle speed on all roads in Shenley and for the General Safety of all residents within the Shenley area

3. MEMBERSHIP
The Committee may admit to membership of the Group anyone who supports the aims and objects of the Group and pays the membership subscription for the time being

4. ANNUAL GENERAL MEETING
An Annual General Meeting of the members of the Group must be held within three months of the end of each financial year for the purposes of receiving the annual report of the Committee, of considering the independently examined accounts and of electing Honorary Officers Independent Examiners and members of the Committee.

5. ORDINARY GENERAL MEETINGS
The Chairperson of the Committee may in their discretion call an ordinary general meeting. The Secretary must call an ordinary general meeting within fourteen days of receiving a written request to do so signed by not less than 10 members.

6. HONORARY OFFICERS
At the Annual General Meeting the members of the Group shall appoint a Chairperson, Vice Chairperson, Treasurer, Secretary and such other officers as they may decide.
Casual vacancies amongst the officers shall be filled by the Committee until the next annual appointment of officers.

7. PAID OFFICERS
The Committee may not appoint paid officers

8. THE COMMITTEE
The Group shall be managed by a Committee consisting of the Honorary
Officers and 6 members elected at the Annual General Meeting. The
Committee may co-opt not more than 4 persons with special knowledge or experience. Co-opted members shall serve for such period as the Committee shall decide and shall be honorary members of the Group during their term of office, with voting rights.

9. PROCEDURE AT MEETINGS
(i) The Chairperson or person presiding at any meeting shall have a second or casting vote.
(ii) A quorum at any general meeting of the Group shall be 15 and at any committee meeting shall be 6
(iii) The Secretary shall keep minutes of meetings of the Group and of the Committee.

10. FINANCE
(i) The financial year shall run from 1st February to 31st January.
(ii) The Treasurer shall keep proper accounts of the finances of the Group.
(iii) Members shall pay such subscriptions as the Committee may from time to time decide.
(iv) The income and property of the Group whencesoever derived, shall be applied solely towards the objects/aims of the Group as set out in Clause 2 and no payment shall be made to any member or honorary officer except the repayment of out of pocket expenses which will be verified by two other committee members.
(v) At the end of each financial year the accounts shall be audited or examined by one or more independent examiners.

11. TRUSTEES
The Committee may appoint not less than three persons to act as trustees for the purposes of holding property (land) or investments on behalf of the Group.

12. DISSOLUTION
If the Committee decides that on the ground of expense or otherwise it is desirable that the Group shall be dissolved, it shall call a Special General Meeting of the Group by giving twenty-one days’ notice in writing to each Group member stating the terms of any resolution to be proposed thereat. If it is decided at the Special General Meeting by a simple majority of those present and voting that the Group shall be dissolved, the Committee shall wind up the Group’s affairs. Any assets remaining after satisfaction of any liabilities properly payable thereat shall not be distributed amongst members but shall be given to such charitable organisation or organisations for the benefit of the community as the Committee decide.

13. AMENDMENTS
This constitution may be amended by a resolution passed by a two-thirds majority of those present and voting at any general meeting of the Group provided that notice of the meeting in writing stating the terms of the resolution to be proposed thereat, shall have been sent to all members of the Group not less than fourteen days before the date of the meeting.

This constitution was adopted at a meeting of the Action Group for a Safer Shenley Group held on……….. (date) at ……………………. (place)
Signed ………………………………….. (Chairperson) …………………………….
(Secretary)
Committee members present:

Name Signature